Modifying the Booked Amount on Schedules

Let’s say you are scheduling the revenue associated with the professional services associated with an opportunity. You’ve added an opportunity product with a Total Price of $24,000 and scheduled the revenue over six months. This means you have six schedules, each with a Booked Amount of $4,000.

Whilst the opportunity is in a pipeline stage, you can fine-tune the Booked Amount values. When you set the opportunity to Closed Won, the series of schedules reflects your best estimate of how the revenue will accrue. You can then track the actual revenue and update your forecast.

To update the Booked Amount whilst the opportunity is in the pipeline:

1. Click the Manage Schedules button on the opportunity.
2. Modify the Booked Amount of any schedules.
   When amending a schedule value, the Line Item Total Price and Booked Amount will be out of sync. You will know when this happens as the Booked Amount turns red.
3. Now, you have two options.
   a) You can automatically modify the Line Item Total Price to align with the schedules’ sum. To do this, click Save.
   b) Alternatively, click the Auto-Calculate button to redistribute the difference across the schedules you have not modified. This will align the sum of the schedules to the Line Item Total Price.

Incidentally, the same process works for Quantity schedules.